Bayville Improvement Association
Incorporated 1910

Officers, Minutes and Reports

Association Officers for 2009-2010:
...President, Diane Davis
...Secretary, Barbara Spencer, 7/1/2010 to 12/31/2010
                    Susan Fletcher Baldwin, 1/1/2010 to 7/1/11
...Treasurer, Jill Albaum
Directors:
..Lu Mucci
...Becky Roberts
...Robert G. Blakesley
...Nancy Coleman
...Liz Bagonzi, State of Maine Representative

Bayville Centennial Celebration Committee
...Andrea Neilson, Co--Chair
...Bill Allison, Co-Chair
 

Bayville Improvement Association
Minutes of the 100^th Annual Meeting
July 3, 2010

Diane Davis called the 100th Annual Meeting of the Bayville Improvement Association to order at 9:10 on July 3, 2010 at the Community House. Officers present were:

President: Diane Davis
Secretary: Barbara Spencer
Treasurer: Jill Albaum
Directors: Nancy Coleman, and Becky Roberts

Special thanks and appreciations went to Nancy Coleman, Peter Jordan, Chris Nielsen, The Merrill crew, Phil Roberts, Al and Becky Roberts and Robert Blakesley for the above and beyond service they provide to the Bayville community.

Treasurer Jill Albaum reported a balance of $2,538.33 in checking and $1322.24 in the BIA savings account.

Scheduled BIA events were discussed as follows:

• BIA President’s Reception hosted by Diane P. Davis, Davis Cottage, 8 Roberts Circle, July 3, 4 p.m.

• Annual Community Cleanup and Community Service Day-Looking for volunteers. Scheduled date is Thursday, July 15^th.

• Annual Lobster Bake-August 7, 2010 at 6 PM. Sign up at the post office. $22.00 per person.

• Bayville Village Corporation- Annual Meeting – August 7^th, 2010 at 9:00 a.m.

11^h Annual Waterfront Festival-No date was posted at the time of the meeting.

Transitions for Bayvillites during 2009-2010:

The Smokey Stover’s welcomed a new Grand daughter Caroline on April 5, 2009. Richard and Joanne Cain are the proud Grandparents of Ella Christine, born August 11, 2009. The Morton clan celebrated the birth of William Morton Leaug, born Jan. 17^th 2010. Moose and Janet McDonough welcomed the birth of Granddaughter Reagan Elizabeth, born June 17, 2010. Welcome to all the new additions to the Bayville Community.

College graduates include:

Allison Bagonzi graduated from UNH in May 2010. Alane Bass O’Connor graduated with a Doctorate of Nursing Practice from Vanderbilt in May of 2010. The Gilchrest’s 1^st granddaughter also graduated this past June from UNH. Wonderful accomplishments by all.

Weddings:

Chris and Margaret Coleman, son of Jim and Nancy Coleman were married in October of 2010.

In Passing: Edwin Harrington will be remembered by all who knew him as a considerate man who greatly cared for Bayville and all of it’s residents.

New Business:

All thoughts were on the 100-year celebration of the Bayville community. Bill Coleman asked that the Over-Seers remain, “In the Loop,” in regards to progress by any Centennial ideas. Chris Nielsen suggested that a tentative meeting be assigned for specific discussion regarding the Centennial. Other Centennial thoughts included creating a book or movie about the highlights from the Bayville Beat (Smokey Stover) as well as minutes from past meetings (stated Bill Logan.) Mary Specht added that there are many cottages that pre-date the 100-year mark. She went on to say that perhaps those cottages might be remembered or highlighted. . Jill Albaum spoke about the possibility of using monies from BIA to buy pine trees or a granite bench to commemorate the 100-year celebration.

All Bavillians are asked to compile any old and significant photographs that may be included for the Centennial project

Look for further discussion at the Bayville Village Corporation Meeting on August 7^th, 2010. 9:00 a.m.

Memorial Costs and Donations:

All memorial costs and donations will remain the same with the exceptions of Jeannine Harrington from 50.00 to 100.00 and Tabitha Harrington will receive a 50.00 donation toward her Ms. Teen Competition.

2008/2009 2009/2010

• Andrea Nielsen will be circulating the Post Office sign up sheet.

• Parents are asked to check to make sure children are picking up after themselves if using the community center.

• The next Bayville Improvement Association meeting will be held on Sat. July 2, 011.

Respectfully submitted,

Barbara Spencer
Honorary Secretary, 2007-2010

Minutes of the 98^th Annual Meeting
July 5, 2008 

Diane Davis called the 98^th Annual Meeting of the Bayville Improvement Association to order at 9:10 on July 5, 2008 at the Community House.  Officers present were: 

President:  Diane Davis
Secretary:  Barbara Spencer
Treasurer:  Jill Albaum
Directors:  Lou Mucci, Robert Blakesley, Becky Roberts, Nancy Coleman, and Liz Bagonzi 

Special thanks from the citizens of Bayville were extended to the following people:

--Nancy Coleman for providing refreshments for the meeting, planting lovely window boxes as well as maintaining the colorful Friendship Garden adjacent to the Community Center.
--Peter Jordan and his extensive and exciting coverage of Bayville’s current events.
--Chris Nielsen & crew for dogs and drinks at the conclusion of the 4^th of July parade.
--Phil Roberts’s unwavering ability to “Fix Everything.”
--Becky Roberts for cleaning the Community House.
--Robert Blakesley for engineering and maintaining the Bayville website. 

Treasurer Jill Albaum reported a balance of $2,853.88 in checking and $957.55 in savings as of June 30, 2008 

Jim Coleman provided an update surrounding the agreement between the Bayville Modernization project and Boothbay Harbor.  The twenty five year agreement will be automatically renewed every five years with changes only being made by voting homeowners (1 vote per cottage) Detailed information will be offered at the Board of Overseers meeting scheduled for August 2, 2008.  

Scheduled BIA events were discussed as follows:

BIA President’s Reception hosted by Diane P. Davis.

Annual Community Cleanup and Community Service Day-No date as of yet.

Annual Lobster Bake-August 2

9^th Annual Waterfront Festival- July 16 

Transitions for Bayvillites during 2007-2008

Helen Weston will be attending St. George’s School in Newport this fall.  Drew Burgess will be a sophomore and Christopher Burgess will be a freshman, both at the University of Vermont.

Alex Nielsen will begin his first year at North Eastern in Boston.  Chris Coleman received his Masters from Boston College.  Scott Duncan completed his MBA this summer.  Brian Albaum completed his Bachelors Degree this year from Florida Atlantic.  Rachael Roberts graduated this spring from Roanoke College.  Betty LaPointe’s granddaughter Nicole received her CPA license.  

Sebastian Stanton, Spencer Copeland, Ryan McDonough and Jordan Lawson are the newest additions to the Bayville community.

In passing:  Jane Stover passed away this spring.  She will be greatly missed by all who knew her.  With condolences to all friends and family.    

New Business 

·        Diane Davis suggested that the community start thinking ahead about the Bayville Centennial Celebration that will take place in 2011.   

·        Andrea Nielsen made a suggestion that children interested in compiling a “cottage directory,” could begin by visiting each cottage and then gather information regarding items needed to correctly enter information.  Telephone numbers, family member names and winter addresses would be the main purpose of the directories. 

·        Phil Roberts stated that he learned the best way to get a flower barrel planted was to leave it empty until a kind neighbor felt inclined to fill it with blossoms!

 ·        A sign-up sheet will continue to be circulated for volunteers for Post Office duty.

 ·        A contact list was circulated for any updates needed to enter into the Bayville website.

 Memorial Contributions and Donations 

 Old Business 

·        Diane called attention to the importance of continuing to observe the dog leash ordinance as well as carrying  “doggie bags,” to help keep the community tidy.

 The next meeting of the Bayville Improvement Association will be held on Saturday, July 4^th 2009 at 9:00 AM.

 The meeting was adjourned at 10:30 AM

 Respectively submitted,

Barbara Spencer

• 
  Everyone is excited about the new dock extension. Lou reminded people to use the dock rack if your boat is not being used for a while.
• 
  .Peter Jordan has already written his first Bayville Beat Column for the Boothbay Harbor Register for the summer of 2006, for which we are all appreciative. He asked people to email him at peterjordan@mindspring.com with any gossip or news pertinent to Bayville.
• Chuck Wolfram gave an update on the Giles' property with the news that there is some controversy with the Planning Commission.
• Rick Copeland opened up a discussion on the hours that contractors and builders work on Bayville properties, asking if we could endorse a “policy" suggesting an 8:00 am start time. The Overseers agreed to determine if they have the authority to do this, and if so, for Jim Coleman to speak with the Appropriate person with Boothbay Home Builders.

Nomination and Election of  Officers for 2006-2006 with appreciation for outgoing President of 3 years Lou Mucci Treasurer of 12 years Jennifer Gilchrist, and Secretary of 6 years Julie O'Brien-Merrill.

Lou Mucci presented the following slate of Officers which was approved unanimously:

Term               Year                Position                       Name

1 year               1                      President                      Diane Davis
2 years             1                      Secretary                      Barbara Spencer
2 years             1                      Treasurer                      Jill Albaum
2 years             1                      Director                       Lou Mucci (Past President) 2 years             2                      Director                        Robert Blakesley             2 years             2                      Director                        Nancy Coleman               2 years             2                      Director                        Becky Roberts                1 year               1          State of Maine Representative   Liz Bagonzi

The meeting was adjourned at 10:06 am

Next year's meeting will be held on the first Saturday in July in 2007 with incoming Diane Davis presiding. Her first words after being nominated were, “Now we're talking improvement!”

• Nancy Coleman for providing coffee, breads, and for continually beautifying Bayville
• Merrill Clan for cleaning up the Community House
• Al, Becky, and Phil Roberts for being extraordinary Garbologists
• Peter Jordan for agreeing to write the Bayville Beat – news can be called in at 633-2307 or at peterjordan@mindspring.com
• Robert Blakesley for being Bayville’s Webmaster

Robert Blakesley called the 93^rd Annual Meeting of the Bayville Improvement Association to order at 9:10 am on July 3, 2003. Officers present were

President: Robert Blakesley
Secretary: Julie O’Brien-Merrill
Treasurer: Jennifer Gilchrist
Directors: Nancy Coleman and Liz Begonzi (also State of Maine Representative)

Special thanks were extended to Nancy Wolfram for providing the muffins and coffee; to Nancy Coleman for her continuing beautification of Bayville; to Lou Mucci for the beautiful new Bayville sign at the Landing; to Al, Becky, and Phil Roberts for their work as Garbologists; and to Phil for all of his work in getting the dock and moorings ready.

The motion made by Jennifer Gilchrist that the 2002 Minutes prepared by Secretary Julie O’Brien-Merrill be accepted as posted on the Bayville website and at the Post Office was approved.

Treasurer Jennifer Gilchrist reported a present balance of $4,827.71 in the checking and savings account.

Robert introduced Stu Bither, Wolf Schumann, and Barbara Rumsey from the Boothbay Region Land Trust who came to talk about some opportunities that have recently come up which could involve Bayville. They shared information about the work the Land Trust has been doing, including acquiring Damariscove Island from The Nature Conservancy, Dr. Baker’s Property across from the Ponderosa Campground, and the possibility of acquiring the Giles and Ritall Properties. They showed a map and explained the goal of preserving the Wetlands and habitat of 109 species of birds. They came to find out if people in Bayville (individually or as a community) would be willing to 1) encourage the Land Trust to acquire the Giles property and 2) work with the Land Trust to help with Fund Raising.

Following the discussion of the positive impact this purchase could make for the Bayville, Carter Stafford made a motion that the Bayville Improvement Association supports that efforts of the Land Trust and that we give $1,000 to the Boothbay Region Land Trust to be used for surveying, appraisal, and or purchase costs of the Giles Property. The motion was approved, and a paper was passed around for people to sign up to help work with the Land Trust on this issue.
(For a map of the Giles property click: http://robgblakes.infinology.com/WELCOME/areaProperties.htm )

Old Business:

• Becky Roberts reported that the last she knew, Joanne O’Connor was working on the Bayville Logo for Hats and T-Shirts. The item was tabled because Joanne was not present.
• Robert reported that he would like an update of email addresses for the Bayville website at www.bayvillemaine.org and asked for suggestions and contributions for the site. The cost of $84.00 for two years was approved to continue the website. The idea of using the Bulletin Board for discussions about issues such as the Land Trust was discussed.

• Last year, the Association had given approval to Chris Nielsen to spend up to $200.00 on a basketball hoop. The item was tabled since Chris was not at the meeting.

New Business:

• Kevin Keegan of Hillside Drive and Barbara and Mark Spencer and Family were welcomed into the Bayville community as they begin their second summer here.
• Liz Begonzi’s motion that we establish a Flower Budget of $100.00 to be used by Nancy Coleman in the purchase of flowers for the Community House and Post Office was approved. Nancy reported that she puts memorial plants in the Community Garden and work is always needed to keep the bamboo at bay. She suggested that individual cottages add to and take out of the garden. Lupine seeds will be collected in a few weeks for distribution around Bayville.
• It was with much sadness that people remembered those who had died since we had last convened. We will all miss long time residents Bob Paterson who died August 15, 2002, Robert Lacroix who died November 10, 2002, and Francis Stafford Hunting who died on March 6, 2003. Carter Stafford shared some touching stories of his mother’s last days.
• Annette Merrill reported the birth of their grandson, Luke Crichton Merrill on April 24, 2003, and Nancy Wolfram reported the birth of their granddaughter Sylvia Catherine Brimak on September 10, 2002. We look forward to meeting these newest Bayvillians.
• Betty LaPointe told of her granddaughter, Diana LaPointe’s, graduation from the University of Massachusetts. Julie O’Brien-Merrill had news of son Nathaniel’s graduation from Middlebury College.
• Robert Blakesley reminded people that Harborside Foot Reflexology and Nail Care was open for business, run by Alina Blakesley.

Annual Memorial Contributions and Donations from the Association were approved in the following amounts: $50.00 each to Jeanine Harrington, the YMCA, Boothbay Harbor Police, and the Boothbay Harbor Fire Department; $100.00 each to Edwin Harrington, the Library (for expanded, remodeled building), Boothbay Harbor Community Band, and St. Andrew’s Hospital.

The Annual 4^th of July Parade and Hot Dog Roast will be held tomorrow at noon. Volunteers who would like to help should see Chris Nielsen, chief organizer of this event. We look forward to the musical sounds of the BBH Regional Band and a speech by Al Roberts.

Thursday July 10^th will be the 4^th Annual 21^st Century Waterfront Festival, once again organized by Julie O’Brien-Merrill and other Lawn Cottage Merrill family members. There will be a sign up sheet at the Post Office for participants and volunteers. Kids of all ages are welcome to participate and bring a healthy snack to share. Events will include a Kayak Relay Race, Sailing Races, a Running Race – the Bayville .1 K, Scavenger Hunt, Blind-folded Rowing Races, Greased Watermelon Swimming Relays, and a Penny Hunt.

Saturday July 12^th will be the Community Work Day from 9:00-12:00. People should bring garden tools, gloves, and other necessary equipment to beautify Bayville. It was suggested that the Bayville Kids set up a Lemonade Stand to quench the thirst of the workers.

Vermont Tennis Resurfacers put a new surface on the Tennis Court this spring. The sign-up sheets are on the "official" bulletin board. Thanks went to Perry Bradley for keeping the court clean and weeded.

There was discussion about who would write the Bayville Beat for the Boothbay Register this year. It was generally agreed that Peter Jordan has written delightful, informative articles, and we asked Ellie Jordan to put in a motherly plea for continued writing. Nancy Coleman offered to make a form that some Bayville Juniors (Merrill and Fletcher girls) will help deliver to cottages to aid in the collection of information.

The next discussion centered around the use of the Community House for Interfaith Patriotic Worship organized by Al and Becky Roberts on Sunday July 6^th. A motion was passed that the Community House could be used at 9:30 for this service.

The Bayville Improvement Association Board of Directors for 2003-2004 was approved as follows:

President: Lou Mucci (1^st year of 1 year term)
Treasurer: Jennifer Gilchrist ( 2^nd year of 2 year term)
Secretary: Julie O’Brien-Merrill ( 2^nd year of 2 year term)
Directors: Chris Nielsen(2^nd year), Nancy Coleman (1^st year), Robert Blakesley (1^st year), Becky Roberts (1^st year).
State of Maine Representative: Liz Begonzi

Jennifer Gilchrist will send an announcement of the date of the 2004 Annual Meeting with the dues notice next spring.

The meeting was adjourned at 10:33.

Respectfully Submitted,

Julia O’Brien-Merrill, Secretary

Minutes of July 3, 2002